Effective Date: 01 October 2026
Last Updated: 01 October 2026
Sanskaradhama International Academy ("School", "we", "our", or "us") is committed to protecting the privacy and personal information of its students, parents, guardians, teachers, staff members, and other authorized users.
This Privacy Policy explains how we collect, use, store, process, disclose, and protect information through our official website, School ERP portal, and associated mobile applications for Android and iOS.
Our digital services include:
Official Website: https://sanskaradhama.org
Student ERP Application
Teacher ERP Application
Associated online school management services
Our applications are designed to facilitate academic administration, student learning, attendance management, communication between the school and parents, and other educational activities.
By accessing or using our services, you acknowledge that you have read this Privacy Policy.
Depending on the user's role and the features used, we may collect the following categories of information.
Student's full name
Admission number or student identification number
Class, section, and academic year
Date of birth
Gender, where required for school administration
Parent or guardian information
Academic records, examination results, and grades
Attendance and leave records
Homework, assignments, and academic progress
Fee and payment status
School-related photographs, where applicable
Other information necessary for educational and administrative purposes
Full name
Contact number
Email address
Relationship with the student
Communication preferences
Student-related account credentials
Information required for fee payments and school communication
Full name
Employee or staff identification number
Contact information
Official email address
Assigned classes and subjects
Attendance and leave information
Timetable and academic responsibilities
Information required for authorized ERP functionality
To provide secure access to the ERP system, we may process:
Login ID or username
Password or authentication credentials
User role and access permissions
Login sessions
Authentication and security logs
Passwords should be stored using secure, non-reversible hashing methods wherever managed by our systems.
When users access our mobile applications or website, certain technical information may be processed, including:
Device type and operating system
Application version
IP address
Device or application identifiers
Crash reports and diagnostic information
Login timestamps
Technical logs required for security and troubleshooting
The information collected is used exclusively for legitimate school administration, educational operations, and related services, including:
Student admission and record management.
Attendance monitoring and reporting.
Academic performance tracking.
Examination schedules, marks, and report cards.
Homework and assignment management.
Timetable and classroom management.
Fee records and payment-related administration.
Parent-teacher and school communication.
Notifications regarding school announcements, holidays, events, and activities.
Teacher and staff administration.
Authentication and account security.
Technical support, maintenance, and improvement of ERP services.
Compliance with applicable legal and regulatory obligations.
We do not use student information for unrelated commercial advertising or sell student personal information.
We recognize that students may be minors and that their personal information requires additional protection.
Student information is collected and processed for educational and school administration purposes under the authority of the school and, where applicable, with the involvement or consent of parents or lawful guardians.
We take appropriate measures to:
Restrict student information to authorized users.
Prevent unauthorized access to academic and personal records.
Limit the use of student information to legitimate educational purposes.
Avoid using student information for behavioral advertising.
Provide appropriate mechanisms for parents or guardians to raise privacy concerns.
Student accounts are intended for authorized educational use and are not intended for independent commercial or advertising purposes.
Certain features of the mobile applications may require access to device permissions.
Depending on the functionality enabled:
Camera: May be used for uploading photographs, profile images, documents, or other school-related content.
Photos and Media: May be used when users voluntarily select photographs or files for submission through the ERP.
File Access: May be used for downloading or uploading academic documents, assignments, circulars, or other school-related materials.
Permissions will be requested only when required for the relevant feature.
Information accessed through these permissions will be used for the stated functionality and will not be used for unrelated purposes.
Our applications may send notifications relating to:
Attendance
Homework and assignments
Examination schedules
School announcements
Fee reminders
Events and activities
Important communications from the school
Push notifications may be delivered through third-party notification services such as Firebase Cloud Messaging or Apple Push Notification service, if integrated.
Users may manage notification permissions through their device settings.
We do not sell, rent, or commercially trade personal information belonging to students, parents, teachers, or staff.
Information may be shared only where necessary for the following purposes:
A. Authorized School Personnel
Student and staff information may be accessed by authorized school administrators, teachers, and personnel according to their assigned responsibilities.
B. Technology and ERP Service Providers
We may engage authorized service providers for:
Website and ERP hosting
Database management
Application maintenance
Cloud infrastructure
Push notifications
Technical support
Security and system monitoring
These service providers may process information only as necessary to provide their contracted services and subject to appropriate confidentiality and security obligations.
C. Payment Service Providers
Where online payments are enabled, payment transactions may be processed by authorized payment gateways.
Sensitive payment credentials, including card details, are handled according to the applicable payment provider's systems and policies.
D. Legal Requirements
Information may be disclosed where required by applicable law, court orders, regulatory authorities, or other lawful government requests.
We implement reasonable technical and organizational safeguards to protect personal information against unauthorized access, alteration, disclosure, loss, or misuse.
These safeguards may include:
Role-based access control
Authentication mechanisms
Secure server infrastructure
Encryption of information during transmission
Restricted administrative access
Security monitoring
Backup and recovery procedures
Confidentiality obligations for authorized personnel
Access to student records is restricted to authorized users based on their responsibilities.
Although we take reasonable steps to protect information, no electronic transmission or storage system can be guaranteed to be completely secure.
Personal information is retained only for as long as reasonably necessary for educational administration, contractual obligations, legitimate operational requirements, and applicable legal requirements.
Student academic records, attendance, examination information, and financial records may need to be retained for statutory, institutional, or archival purposes.
When information is no longer required, it will be securely deleted, anonymized, or disposed of in accordance with applicable retention requirements.
Users may request deletion of their ERP account or personal information by contacting the school through the contact details provided in this policy.
Account deletion requests may be submitted by:
Students through their parent or lawful guardian, where applicable.
Parents or guardians for accounts associated with their children.
Teachers and staff members for their respective accounts.
The school will review and process eligible requests within a reasonable period, subject to applicable legal and institutional record-retention requirements.
Where account deletion is approved:
Account access will be disabled.
Personal information that is no longer required will be deleted or anonymized.
Information required to be retained under applicable law may be preserved for the legally required period.
Any retained information will continue to be protected.
Account deactivation alone will not be treated as a substitute for deletion of information that is no longer legally or operationally required.
For Google Play account deletion requirements, users will also be provided with an accessible external request mechanism.
Subject to applicable laws, users or their authorized representatives may request:
Access to their personal information.
Correction of inaccurate or incomplete information.
Information about how their data is processed.
Withdrawal of consent where consent is the applicable basis for processing.
Deletion of information where legally permissible.
Assistance regarding privacy-related concerns.
For student information, requests may be submitted by the student's parent or lawful guardian, as applicable.
Our website or applications may contain links to third-party websites, platforms, or services.
We are not responsible for the privacy practices of external websites or services that are not operated by the school.
Users are encouraged to review the privacy policies of such third parties before providing their information.
Our mobile applications may use third-party software development kits (SDKs) or technical services for application functionality, notifications, crash diagnostics, or performance monitoring.
Any such services will be reviewed for suitability and their data practices will be reflected in the applicable privacy disclosures.
We do not authorize third-party SDK providers to use student information for unrelated advertising or commercial purposes.
Where service providers or infrastructure process information outside India, such processing will be subject to applicable data protection requirements and appropriate safeguards.
We may periodically update this Privacy Policy to reflect changes in our services, operational practices, or applicable legal requirements.
Updated versions will be published on our official website, with the revised effective date.
Where required, users will be notified of material changes.
For privacy-related questions, requests, complaints, or concerns, please contact:
Sanskaradhama International Academy
Website: https://sanskaradhama.org
Email: sanskaradhamainternationalacademy@gmail.com
We will review privacy-related inquiries and respond within a reasonable period, subject to applicable legal requirements.
This Privacy Policy applies to the official Sanskaradhama International Academy website, School ERP platform, Student Application, and Teacher Application for Android and iOS.